Archive for Marketing Operations

The Marketing Automation category has been simmering to a boiling point for at least the last three years.

Vendors are heavily focused on the land grab for market share and investors.   Unfortunately this is a traditional point in a cycle where customer focus often falls to the wayside.  The pace of innovation can slow down when investment funds are primarily directed towards sales and marketing efforts.

What drives this?  Investors primarily.

  • Investors want maximum equity the least amount invested.  The more cash raised the more equity they want.
  • Investors want their portfolio companies to increase market share as rapidly as possible.
  • Investors want a short path to an equity event – IPO or acquisition. However with each new round, dilution occurs and that builds huge pressure for an exit.
  • Investors push their portfolio companies hard to become cashflow-positive.

 

Through all this the customers are following The Light.  

The Peak of Inflated Expectations has been reached.

Gartner has a Hype Cycle model for emerging technologies.  Using their model I firmly believe the Marketing Automation category is moving from the “Peak of Inflated Expectations” to the “Trough of Disillusionment”.  This is normal and healthy.

Here is a 2010 Gartner Hype Lifecycle model that shows where various emerging technologies fit.  This model can easily be applied to marketing automation.

Here are observations we have seen first hand with B2B organizations who have subscribed to various marketing automation services.

  • Key vendors are focusing more effort on their big enterprise customers – The Whales.
  • In the PacNW we have seen many companies who buy the multi-year subscriptions but even after 2 or even 3 years they can’t effectively use their solution beyond rudimentary email blasts.
  • Customer Success Managers at multiple MA vendors are overstretched.  (Since December I have spoken with 4 different companies each with $75M in revs and they are stuck and haven’t engaged with their CSMs for at least 6 months.)
  • Customers are defecting from vendors because of self-inflicted wounds and poor vendor support.
  • Service provider partners networks are often called in on 911 situations when the vendors can’t, won’t, or don’t help.
Customers – be smart and keep buying emotions in check
Yes, there are some great success stories.  The promise of marketing automation is very real.  However I recommend that any organization considering a marketing automation initiative take a very diligent approach.  Unfortunately, many companies buy first, plan later.  Push the vendors hard for commitments on support with milestone checkpoints on performance.  If partners are involved with the vendors, hold them accountable as well.  Don’t buy into the hype without a solid plan.
For marketing automation vendors, don’t lose sight of customer success and innovation as you walk down the Yellow Brick Road.

The days of a “marketing communications” team focused on and measuring success on activity-based efforts are long gone.  Fair warning to the marketing managers and directors who build empires with people – your days are numbered! The organizations that will throttle the competition are leaner, smarter and know how to use technology to engage customers to drive revenue.  Marketing teams that focus their demand generation merely by producing brochureware, random email campaigns, and tradeshow activity will lose.

Marketing departments are expected to do more with less.  Most importantly, these Revenue Marketing Teams are measured more on impact to revenue than anytime ever before.  (Or at least they are expected to measure impact to revenue.) The best people to staff these teams will possess unique skills and attributes that combine creativity and hard-nosed business sense.  Think of these unique teams and experts like Marketing SEALs or Marketing Special Forces.  Smart, tough, tightly knit small groups, focused on well orchestrated steps to accomplish a mission.  Empire builders who measure their success and egos by hiring tons of people won’t survive in the era of Revenue Marketing.

Here are some critical skills and attributes we recommend for recruiting the best marketing operations expert for your revenue marketing team.

Ability to Envision a Business Process

Marketing automation platforms enable the business process of demand generation and revenue marketing.  A marketing operations specialist must be able to design a process with the vision of end to end results.  Additionally, a marketing operations specialist must coordinate a process outside of the department with Sales and Support teams.  A marketing operations specialist must envision the steps a potential buyer will follow.

Implementation of a Business Process with Marketing Automation

Envisioning a business process is one thing.  Implementing the business process with a marketing automation platform is a special skillset that requires business savvy and technical acumen.  Sophisticated workflows require a powerful engine to support the steps, especially when lead nurturing and scoring programs are involved.  All are enabled and supported when properly implemented with a marketing automation platform.

Strategic Data Management, Analysis and Interpretation

One of the most critical roles a marketing operations specialist has is managing customer data in a marketing automation platform and in some cases, the CRM platform. (Politics aside, owning the customer data makes perfect sense.  Sales can still “own” the relationship.)  Data management is critical from the types of information captured, how much is captured, when in the buying process, where, and how.  This information helps build profiles and shapes the ultimate success of customer marketing efforts.  A marketing operations specialist can help build and shape this overall strategy.

Organizational Communications

Effective communication skills help set proper expectations on strategic initiatives and tactical execution. Additionally strong communications help report results and ensure executive-level support.

Hands-on Marketing Automation Platform and CRM Experience

Eventually CRM and Marketing Automation platforms will be available in a single platform.  Before this market convergence occurs a marketing operations specialist must understand the intricacies on how data and information flow between the marketing automation and CRM platforms. Basic levels of technical acumen are a must-have skillset.

Think Strategically and Execute Brilliantly

Strategy without execution is hallucination.  Marketing folks are great at talking strategy with great ideas and grand visions.  The ones who succeed will put the strategy into action with brilliant tactical execution.  A marketing operations specialist must see the big picture and use technology, content, and process to make a revenue marketing process work.  Avoid the people who merely want to attend high-visibility meetings and merely “own” the usage of a marketing automation platform.  Find the expert who has strategic brainpower and makes great things happen!

Content Curation

Without content, marketing automation platforms lack the fuel to drive campaign efforts.  A marketing operations pro may not be THE overall curator for content.  But they can work to mobilize an entire organization to support content creation for customer marketing efforts.

These are some of the most critical skills and attributes we see with the most successful marketing operations specialists and marketing automation experts.  Don’t be misled by the tag of “automation”.  There is a ton of heavy lifting involved with these special people who help drive revenue for an organization!

We’d like to know your thoughts on skills and attributes you find most valuable!

It is very easy to get emotionally caught up in the excitement of implementing a marketing automation solution.
Executives outside of marketing can place unrealistic expectations on it with a maligned attitude that “marketing will finally pull their weight around here.” Sales teams can especially foster pressures and unrealistic expectations that marketing automation will guarantee sales quotas will be blown away. Marketing managers can feed the frenzy by stating the lead flow will increase and sales cycles will shorten.
But those same marketing managers get a false start because they underestimate the complexity of marketing automation and the content required to fuel campaigns. As with any system deployment and implementation where complex business workflow is automated, change and results often take time to develop.
Part of the problem is buying into the excitement and promise sold by marketing automation vendors. Unfortunately the excitement can lead to buyer’s remorse when the reality sets in it takes time to fully utilize a marketing automation platform. In fact, it’s better to set expectations that deliver deliberate results over several quarters.
As with any new endeavor or initiative, think of a crawl, walk, run approach.

A well developed and supported strategy will help set proper expectations. Crawling leads to walking which in turn leads to running!
Note: This entry is an excerpt from our new white paper: 10 Keys to Maximize Your Investment in Marketing Automation available for download here.

Educate Yourself on the U.S. CAN-SPAM Act for Email Compliance

Thursday, February 3rd, 2011

Any organization engaged in email and Web marketing in the U.S. must be aware of state and federal regulations.  States may have their own regulations which require further research.  The focus of this blog centers on the U.S. federal regulations with the CAN-SPAM Act.  Compliance for this regulation is managed by the Federal Trade Commission.

There are several critical points anyone engaged in digital email communications should be aware of:

1.  CAN-SPAM compliance is NOT limited to bulk email distribution.  All commercial email messages are regulated by the CAN-SPAM Act.

2. Email that promotes Web site content requires CAN-SPAM compliance.

3. Each separate email violation is subject to a $16,000 USD fine.  That total adds quickly if violations are part of a bulk mailing.

4. Unlike many compliance regulations like Sarbanes Oxley and HIPPA, the CAN-SPAM Act is relatively easy to understand.  There is no excuse for any organization to be non-compliant.  In fact, ignorance puts you and your organization at risk.  Use common sense.

The CAN-SPAM Act classifies email content in three categories:

  1. Transactional Content – messages that relate to existing business relationships or transactions
  2. Commercial Content – messages that promote or advertise products or services
  3. Other Content – messages that are neither Commercial or Transactional

Bottom line – consider any email message outside the organization subject to CAN-SPAM Act regulations.  Seek the advice and counsel from your business attorney!

The US Federal Trade Commission outlines 7 key areas to focus on for CAN-SPAM compliance.

  1. Accurately represent who you are – Everything within an email including the “To” “From” originating email domain and “Reply to” address must all represent the person or company that sent the message.
  2. Avoid deceptive subject lines – the subject line and the content of the message must be in synch.
  3. Identify messages as advertisements
  4. Provide your location – many organizations miss this critical detail with their email and marketing automation distributions.  According to the FTC your message MUST include a valid US postal address!
  5. Make opt-out / unsubscribe easy and clear
  6. Honor the opt-out / unsubscribe requests immediately – marketing automation and email systems are fantastic tools to administer this process.  There is no excuse to not honor opt-outs.
  7. Monitor agencies and others who communicate for you and your organization – If agencies are employed to distribute your email, you are still responsible for CAN-SPAM compliance!

The FTC has a fantastic Web site dedicated to explaining the CAN-SPAM Act and key areas for managing compliance. The business guide is here.

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Expert Guest Blog: Marketing to the “Demand Generation”

Thursday, November 4th, 2010

I am pleased on honored to have this guest contribution from demand generation marketing expert, John Muehling.  (Twitter @JohnMuehling) John’s bio and LinkedIn profile link are included at the end of his article.  Enjoy!

-Cheers, Brian Hansford with Zephyr 47


Let’s face it; we live in the Demand Generation. The Baby Boomers, Gen X-ers and Gen Y-ers have all become accustomed to getting what they want, when they want it, and often in real-time. Today’s businesspeople demand information about your company, your product or services, and your solutions.  But here’s the rub, if you don’t give it to them, they will find it elsewhere, and that place could be your competition.

For B2B marketers, the new challenge is meeting that demand, or better still, creating it! Many of today’s marketing experts agree that, if your marketing efforts are creating demand for your resources or engagement by a salesperson, you are on the right track.  The question is, how do you create demand? What works, what doesn’t? Without the key elements of a solid demand generation program, you may find yourself frustrated by the process.  So what are some of those key elements?

Integration

Before you launch your demand gen program, you should ensure it is integrated; integrated with your company’s channels of communication, integrated with your CRM system and, thus, integrated with your sales team.

It is important to recognize that people have a preferred way to communicate, whether it’s face-to-face, by telephone, through the US Mail, via email or SMS, within social media or anonymously on the Internet.  If you start by asking your prospect, “what channel do you prefer”, then tailor your content to reach them in that channel, the prospect will likely gain a sense that you “get them” and it will feel more natural for them engage you. Companies with unlimited budgets can afford to deliver their messages across many or all channels.  But for those companies, with limited resources, communicating in a prospect’s preferred channel is a more economical way to go, and you will find that it creates a stronger relationship.

I recently posted a question on Focus.com, asking simply “Are the lines that separate marketing and sales becoming increasingly blurred?” Within a few days, there were almost 40 experts who had voiced their opinion on the subject – a productive debate had been sparked.  The relevancy to demand gen is that any good program requires marketing to be aligned with sales, at least in some capacity.  As several experts pointed out during the debate, a marketer’s job is to provide qualified leads to sales; it is sales’ job to close those leads.  That is true.  However, if there is no interaction between the two teams, further defining the request for information and sharing the resulting dialogue between prospect and salesperson, the success of your program could be diminished.  This is where integration with CRM and sales plays a crucial role.  Feedback that is recorded can be segmented into future communications, communications that “magically” answer a question posed or guide a prospect down the path they have defined.  When this is accomplished by a marketing automation system, it allows your marketing team to nurture larger quantities of leads, scoring them and then releasing only those deemed “sales-ready”.

Content

Once you have an integrated program, the focus should be on offering relevant and timely content.  There is a reason why companies are shifting more and more of their resources into content development; content is critical.  This is also a central concept in marketing to the Demand Generation.  Search engines like Google have made finding the answer to a question or accessing information about a specific topic, easier than ever. And because we now have the world’s knowledge at our fingertips, competition for positioning content is evermore intense.   Want to “win the battle”?  Here are three easy steps that will get you started:

  • Find out what your prospect is seeking (use landing pages, surveys, polls, etc.)
  • Identify the “path” that has led to successful lead conversion in the past and duplicate it (use lead scoring)
  • Create content that is insightful and useful to your prospect (come from their point-of-view)

The last point may be the most important. The old days of “boilerplate” and self-serving pages of your company’s history are just that, history!  People don’t want to buy your product; they want you to solve their problem.  And if you provide the content that speaks to them about your solution to their problem, you’ve opened up a dialogue that is more likely to end with a new client and new revenue.

I believe the timing of content delivery is as important as the content itself.  Take for example the concept of “real-time communication”.  As David Meerman Scott pointed out on a recent webinar, “it used to be that if you had a big budget, you could control your marketplace. I am now convinced that speed and agility are the decisive competitive advantages.”  By spending an equal or greater amount of time listening to the marketplace, companies are able to deliver messages and content relevant to current events, real-time inquiries or even in response to negative PR.  Social media channels, such as Twitter and Facebook, can provide tremendous insight into the psyche of your prospects and the marketplace, making them great door openers to opportunity.

Longevity / Evolution

We all know that successful marketing, the creation of demand and the evolution of relationships all take time. Ensure that this is taken into consideration when developing your program.  Rome wasn’t built in a day.  It will take time to find the best path; it will take failure to find out what doesn’t work; it will take team work, starting with the executive suite on down through your marketers, your sales team and the CSRs, to evolve your program into something that generates ongoing revenue.  As the Demand Generation continues to evolve, so should your marketing efforts.  New channels of communication will open, content will become more interactive and prospects will become more educated.

The question is, will you be the one educating them?

About John Muehling:

John is an accomplished, 14-year marketing veteran who possesses a solid command of traditional and progressive marketing strategies and tactics. His strong background in sales, combined with his knowledge and passion for marketing has helped him master techniques for aligning marketing with sales. As a consummate CRM and data analytics expert, he is able to identify market and buying trends which lead to more successful targeting and higher conversion rates.

John also embraces the close relationship between marketing/sales and information technology and feels we are on the cusp of a great convergence between human intelligence and automation.

http://www.linkedin.com/in/johnmuehling

Campaign Workflow – Map the Process Before Hitting Send

Wednesday, August 18th, 2010

Steven Covey says to ‘begin with the end in mind.’ Another saying is ‘set the goal and the how-to’s will reveal themselves.’ When building a campaign strategy and implementing individual campaigns, mapping the workflow for each step is critical to ensure solid customer connections at the right time and with the right information.

Don’t Let Workflow Tedium Scare You

Marketing campaign development can be tactically tedious with multiple steps that have “if X happens then Y” and on and on.  Regardless of how tedious, building the right campaign workflow is just as important as clear messaging and a solid offer.  A campaign with the best creative and messaging will fail with a well planned and tested workflow.  A marketing automation solution helps marketing teams develop and execute campaign workflows.  Of course some campaigns may have more extensive workflow than others.

Here are some workflow considerations for building an email and web marketing campaign.  (This list is not intended to be exhaustive.)

Who are you contacting?

  • Prospects
  • Existing customers

How are you contacting them?

  • Email
  • PPC Search
  • Social media
  • Seminar
  • Survey

What kind of response/conversion is required?

  • Complete forms on hypersites
  • Complete forms on homepage
  • Register for event

How much information is required?

  • First and last name
  • Company
  • Email
  • Phone
  • Title
  • Project information

What happens when a nurtured contact responds with new contact information or more contact information than previously provided?

  • Update contact record
  • Update previously blank fields
  • Etc.

How is the promo content delivered?

  • Landing page
  • Hypersite
  • Email confirmation

When is the lead “qualified” and “sales-ready” for direct follow up?

What happens to “disqualified” leads?

What happens to email addresses that “bounce”?

  • Soft bounce monitor
  • Hard bounce deletion

How are email unsubscribe requests processed?

These are just some of the steps to consider with your marketing campaign workflow.  Again, this is not an complete listing but hopefully provides ideas and considerations for mapping your campaigns.  Marketing automation systems are ideal for building and managing all levels of sophistication of campaign workflow.  Marketing automation also provide incredibly valuable information for measuring campagns.

To ensure campaign success, make sure to map the process BEFORE hitting send.

Additional Resources

What are the Desired Outcomes?

Thursday, March 4th, 2010

Yesterday I spent the day at the Seattle PR+MKTGcamp in Seattle (#PRMKTGCamp ; @PRMKTGcamp)  and had the fantastic opportunity to network and share ideas with brilliant marketers and PR pros.

In each one of the sessions we participated in it became abundantly clear to me the struggle we have with metrics and measuring ROI and success.

More often than not my fellow marketing and PR colleagues are under pressure to demonstrate the effectiveness of initiatives we develop and execute.  We get all kinds of random requests to measure response rates, reach, conversions, bounce rates, impressions, political turmoil and more.  Frankly it’s often our fault if we get hammered with these requests.  Why?  Because we don’t strategically identify and agree to the DESIRED OUTCOMES. Marketers need to think strategically.  We execute brilliantly, usually.  But without key performance indicators or desired outcomes, we are blindfolded in a cave and shooting in the dark with arms tied behind our backs.

Desired outcomes, or key performance indicators (KPI) can vary in shapes and sizes.  In yesterday’s PR+MKTGcamp event, Rod Brooks, CMO for Pemco Insurance indicated an example for a desired outcome could be “increased number of smiles” for his business because they help promote conversations with customers.  Can you measure that?  Probably not.  The point is the outcome was stated before an initiative and the organization can be mobilized to adopt that desired outcome as a part of ongoing behavior.  The same can be said for engaging in integrated social media efforts.  What are the desired outcomes?  More leads? Better SEO? All of the above?

Make the Tools Fit the Desired Outcome

In one of the panel discussions at the PR+MKTGcamp we drilled into tools to help measure efforts.  Over 15 different vendors were listed.  In my opinion, most attendees are trying to use these tools to measure activity without having a desired outcome or KPI.  I spoke with and Tweeted with several attendees that this is backwards behavior.  We as marketers need to identify the desired outcomes and KPI’s and find the tools that help measure those efforts.  Would you buy a wrench to hammmer nails?

  • Think strategically.
  • Develop and agree to desired outcomes or KPI’s.
  • Execute brilliantly.
  • Find the tools that come closest to mapping your desired outcomes.  Not the other way around.

Cheers,

BH

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