Archive for Marketing Automation

It’s difficult to have a conversation about B2B marketing, especially for complex products and transactions, without also talking about marketing automation or lead nurturing. And while the category and its adoption has been accelerating recently, a select few stand out as both pioneers and thought leaders in the space.

Steve Woods is co-founder and chief technology officer for Eloqua, one of the leading providers of marketing automation technology to B2B and B2C organizations worldwide. As part of the launch of a new partnership between Heinz Marketing and Eloqua, Steve sat down with us to talk about where marketing automation began, why it’s so important now, and where it’s going.

As an Eloqua co-founder and author of Digital Body Language, you’ve seen the marketing automation promise & opportunity for several years. What drew you to this in the first place? What started it all for you?

We saw the general idea back in the first dot-com bubble at the end of 1999. There was a lot of excitement around e-commerce, and what the web was doing to the transaction that a buyer makes with a seller, but we saw an equal, if not greater opportunity to help with the information side of buying – especially in businesses where a bit more information needed to change hands before a buyer was ready to buy.

From there, the products we built helped organizations understand their buyers’ interests and intents – the concept of Digital Body Language – and then guide marketing or sales conversations based on that.

As we worked with the marketers who were early innovators in the space, they helped us form and shape the product to become what today is known as marketing automation; nurturing buyers based on their interests until they are ready to buy, and then passing the most qualified leads over to sales.

You have a 20-second elevator ride to explain marketing automation, and why it’s important, to a CMO that isn’t there yet. Go.

Today’s buyers have changed. They don’t come to your sales team to get educated on what your space is about, and what your products do, they get that information online. If you are not providing rich, meaningful content to those buyers, and then understanding which buyers are most interested and catering your conversation with them accordingly (including getting sales involved), you will lose those buyers to a competitor.

If you’re trying to guide the conversation’s content and timing, with each individual buyer, based on that buyer’s needs and interests, you can’t do that manually. You need a marketing automation platform like Eloqua to help you understand each buyer, and guide that unique conversation accordingly.

What do you see as the biggest barriers to adoption and successful implementation of marketing automation for most companies?

Shifting from a campaign-centered view of marketing, to a buyer-centered view is hard. It’s relatively simple to say “we’ll run campaigns on January 1, March 1, and June 1”, and then manage the creative and budgets to have that happen. It’s harder to say “these are the meaningful events in a buyer’s world, and how I will react to each buyer accordingly”. The marketer skill set is rapidly evolving to think in these terms, but it takes some time.

Most companies are used to making technology decisions through their IT department. Why is it so important that the CMO becomes a technology buyer today?

With Software as a Service (SaaS), the aspects of a technology purchase that used to require IT – like servers, networks, data centers, etc – are now not required. What is required, however, is thinking through the business changes that a new platform like marketing automation will require. New processes, new skills, new metrics are all possible. A CMO needs to own how their organization engages buyers, and in today’s world, that requires technology.

Much of the marketing automation conversation has centered around the sales process, but there’s at least an equal opportunity to optimize revenue and lifetime value after the purchase. Do you agree?

Absolutely. Purchasing one product is a highly meaningful event in the lifecycle of a customer. There are great opportunities to have them onboarded, brought to success, and potentially sold more products. We’ve seen a lot of successful organizations do exactly that to great success. Similarly, managing the renewal cycle for any customer engagement where there is an annual renewal or similar, is a large area of opportunity that many marketers are exploring successfully.

I’ve seen multiple statistics indicating that a high percentage of marketing automation users aren’t yet making use of the full lead nurturing features. How do you recommend they invest in the baby steps to get started and start seeing value quickly?

First, think of the world through the eyes of your buyers. How do they educate themselves, how do they find information, how do they discover new perspectives? For each of those, will you be discovered by them when they look? That will lead to great conversations around both content that is needed and the lifecycle of a buyer that can be managed.

Start simple, with the most obvious customer lifecycle event you can see in your business and build a communication path from that. From there, you can identify a few more customer lifecycle events and begin to evolve and experiment.

How will this technology evolve over the next few years?

Marketers can now understand who a buyer is, and what that buyer is interested in, based on their Digital Body Language. Now, however, we need to also understand who they trust. Understanding who a buyer is connected to, who they trust, and where they get their information from is critical to understanding their interest in making a purchase.

The connectivity between solutions is also very much of interest. In today’s world of modern SaaS software, it’s much easier to connect systems together than it ever has been. Today’s marketers must look for platforms that allow them to add in simple “Apps” to integrate webinar data, event data, social data, video data, etc. Without that, the marketers will be blind to a broader view of buyer behavior than they need to succeed.

Learn more about Heinz Marketing’s marketing automation services here.

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The Marketing Automation category has been simmering to a boiling point for at least the last three years.

Vendors are heavily focused on the land grab for market share and investors.   Unfortunately this is a traditional point in a cycle where customer focus often falls to the wayside.  The pace of innovation can slow down when investment funds are primarily directed towards sales and marketing efforts.

What drives this?  Investors primarily.

  • Investors want maximum equity the least amount invested.  The more cash raised the more equity they want.
  • Investors want their portfolio companies to increase market share as rapidly as possible.
  • Investors want a short path to an equity event – IPO or acquisition. However with each new round, dilution occurs and that builds huge pressure for an exit.
  • Investors push their portfolio companies hard to become cashflow-positive.

 

Through all this the customers are following The Light.  

The Peak of Inflated Expectations has been reached.

Gartner has a Hype Cycle model for emerging technologies.  Using their model I firmly believe the Marketing Automation category is moving from the “Peak of Inflated Expectations” to the “Trough of Disillusionment”.  This is normal and healthy.

Here is a 2010 Gartner Hype Lifecycle model that shows where various emerging technologies fit.  This model can easily be applied to marketing automation.

Here are observations we have seen first hand with B2B organizations who have subscribed to various marketing automation services.

  • Key vendors are focusing more effort on their big enterprise customers – The Whales.
  • In the PacNW we have seen many companies who buy the multi-year subscriptions but even after 2 or even 3 years they can’t effectively use their solution beyond rudimentary email blasts.
  • Customer Success Managers at multiple MA vendors are overstretched.  (Since December I have spoken with 4 different companies each with $75M in revs and they are stuck and haven’t engaged with their CSMs for at least 6 months.)
  • Customers are defecting from vendors because of self-inflicted wounds and poor vendor support.
  • Service provider partners networks are often called in on 911 situations when the vendors can’t, won’t, or don’t help.
Customers – be smart and keep buying emotions in check
Yes, there are some great success stories.  The promise of marketing automation is very real.  However I recommend that any organization considering a marketing automation initiative take a very diligent approach.  Unfortunately, many companies buy first, plan later.  Push the vendors hard for commitments on support with milestone checkpoints on performance.  If partners are involved with the vendors, hold them accountable as well.  Don’t buy into the hype without a solid plan.
For marketing automation vendors, don’t lose sight of customer success and innovation as you walk down the Yellow Brick Road.

Supporting the Marketing Automation Institute

Thursday, September 8th, 2011

I recently spoke with Carlos Hidalgo, one of the co-founders of the newly launched Marketing Automation Institute. There have been a number of informal groups and associations formed over the last few years related to marketing automation, many on LinkedIn and others as vendor-led user groups.  I’ve been a follower of Carlos and his thought leadership in this segment for some time and I have a tremendous amount of respect for his ideas and real world experience in B2B tech marketing  He’s a diplomat in this industry but he also isn’t afraid to some someone on the eye if they need it.

Carlos mapped it very simply – the MAI wants to develop and support the Marketing Automation community and provide structured education that can help individuals learn and implement best practices.

I have joined the Marketing Automation Institute as an individual member and at Zephyr 47 we are reviewing becoming consulting sponsors in 2012.  I like the direction the MAI promotes by offering educational services and helping build an independent community where knowledge transfer and sharing is supported.

Marketing automation vendors in general provide a range of training services that are mainly product focused.  Some do a better job than others.  Other vendors simply can’t deliver training because they don’t have the resources or content to serve the need.  To be fair, training is not an easy service line to develop and manage for any company in any space.

The MAI plans to provide training that focuses on best practices in revenue marketing and demand generation.  This will help fill to gap between the technology knowledge and the best practices and techniques needed for successful 21st marketing.  Additionally they plan to offer certifications that I feel will be valuable both for the individual and the companies who employ them.

Vendor-neutral programs are hugely valuable. Based on the programs already offered and the talented people designing and delivering the mission of the MAI, I am very confident in recommending the services they offer.  Additionally I hope more MA vendors will come on board to support the MAI.  Marketing operations practitioners, technologists, and revenue marketers will benefit from these programs.  I look forward to being a part of the MAI community!

Brian Hansford

 

 

 

The days of a “marketing communications” team focused on and measuring success on activity-based efforts are long gone.  Fair warning to the marketing managers and directors who build empires with people – your days are numbered! The organizations that will throttle the competition are leaner, smarter and know how to use technology to engage customers to drive revenue.  Marketing teams that focus their demand generation merely by producing brochureware, random email campaigns, and tradeshow activity will lose.

Marketing departments are expected to do more with less.  Most importantly, these Revenue Marketing Teams are measured more on impact to revenue than anytime ever before.  (Or at least they are expected to measure impact to revenue.) The best people to staff these teams will possess unique skills and attributes that combine creativity and hard-nosed business sense.  Think of these unique teams and experts like Marketing SEALs or Marketing Special Forces.  Smart, tough, tightly knit small groups, focused on well orchestrated steps to accomplish a mission.  Empire builders who measure their success and egos by hiring tons of people won’t survive in the era of Revenue Marketing.

Here are some critical skills and attributes we recommend for recruiting the best marketing operations expert for your revenue marketing team.

Ability to Envision a Business Process

Marketing automation platforms enable the business process of demand generation and revenue marketing.  A marketing operations specialist must be able to design a process with the vision of end to end results.  Additionally, a marketing operations specialist must coordinate a process outside of the department with Sales and Support teams.  A marketing operations specialist must envision the steps a potential buyer will follow.

Implementation of a Business Process with Marketing Automation

Envisioning a business process is one thing.  Implementing the business process with a marketing automation platform is a special skillset that requires business savvy and technical acumen.  Sophisticated workflows require a powerful engine to support the steps, especially when lead nurturing and scoring programs are involved.  All are enabled and supported when properly implemented with a marketing automation platform.

Strategic Data Management, Analysis and Interpretation

One of the most critical roles a marketing operations specialist has is managing customer data in a marketing automation platform and in some cases, the CRM platform. (Politics aside, owning the customer data makes perfect sense.  Sales can still “own” the relationship.)  Data management is critical from the types of information captured, how much is captured, when in the buying process, where, and how.  This information helps build profiles and shapes the ultimate success of customer marketing efforts.  A marketing operations specialist can help build and shape this overall strategy.

Organizational Communications

Effective communication skills help set proper expectations on strategic initiatives and tactical execution. Additionally strong communications help report results and ensure executive-level support.

Hands-on Marketing Automation Platform and CRM Experience

Eventually CRM and Marketing Automation platforms will be available in a single platform.  Before this market convergence occurs a marketing operations specialist must understand the intricacies on how data and information flow between the marketing automation and CRM platforms. Basic levels of technical acumen are a must-have skillset.

Think Strategically and Execute Brilliantly

Strategy without execution is hallucination.  Marketing folks are great at talking strategy with great ideas and grand visions.  The ones who succeed will put the strategy into action with brilliant tactical execution.  A marketing operations specialist must see the big picture and use technology, content, and process to make a revenue marketing process work.  Avoid the people who merely want to attend high-visibility meetings and merely “own” the usage of a marketing automation platform.  Find the expert who has strategic brainpower and makes great things happen!

Content Curation

Without content, marketing automation platforms lack the fuel to drive campaign efforts.  A marketing operations pro may not be THE overall curator for content.  But they can work to mobilize an entire organization to support content creation for customer marketing efforts.

These are some of the most critical skills and attributes we see with the most successful marketing operations specialists and marketing automation experts.  Don’t be misled by the tag of “automation”.  There is a ton of heavy lifting involved with these special people who help drive revenue for an organization!

We’d like to know your thoughts on skills and attributes you find most valuable!

It is very easy to get emotionally caught up in the excitement of implementing a marketing automation solution.
Executives outside of marketing can place unrealistic expectations on it with a maligned attitude that “marketing will finally pull their weight around here.” Sales teams can especially foster pressures and unrealistic expectations that marketing automation will guarantee sales quotas will be blown away. Marketing managers can feed the frenzy by stating the lead flow will increase and sales cycles will shorten.
But those same marketing managers get a false start because they underestimate the complexity of marketing automation and the content required to fuel campaigns. As with any system deployment and implementation where complex business workflow is automated, change and results often take time to develop.
Part of the problem is buying into the excitement and promise sold by marketing automation vendors. Unfortunately the excitement can lead to buyer’s remorse when the reality sets in it takes time to fully utilize a marketing automation platform. In fact, it’s better to set expectations that deliver deliberate results over several quarters.
As with any new endeavor or initiative, think of a crawl, walk, run approach.

A well developed and supported strategy will help set proper expectations. Crawling leads to walking which in turn leads to running!
Note: This entry is an excerpt from our new white paper: 10 Keys to Maximize Your Investment in Marketing Automation available for download here.

Z47 Note:  This interview originally appeared in Manticore Technology’s Funnel Focus blog.  We have posted here as well.

In the B2B market, long, complex sales cycles come with the territory and can last anywhere from 6 months to 3 years. Therefore, lead nurturing is a critical part of many organizations’ sales processes. In the Lead Nurturing Cookbook, we offer a recipe for building long-term lead nurturing processes marketers can implement using their marketing automation platform. Brian Hansford, Founder and CEO of Zephyr 47, an agency that specializes in helping organizations implement and improve their lead management processes, participated as an “Guest Chef” on this recipe offering marketers advice on how to successfully execute a long-term lead nurturing program.

I caught up with Brian and asked him to expand on the insight he offers in the Cookbook and help you understand what factors are important to consider when building a long-term lead nurturing program.

In an extended lead nurturing program where you might be engaging with buyers six months to a year before they are sales-ready, how do you ensure they are getting the right message, at the right time?

I like Rules of 3 when tackling an opportunity. There are three factors to help B2B marketers effectively engage with prospective buyers over an extended period and win the business.  First, develop the profiles of the buyersand influencers involved in the buying process. Profiles or personas are incredibly important in lead nurturing success because they will help steer content and lead management. These profiles should outline the roles, responsibilities, points of pain, and messages that prospective buyers care about.

Secondly, develop a content strategy that provides the information for these contacts at the various stages of buying process.  The buyer personas will help focus a content strategy on the right audience with the right information. In addition to the content focus, the content strategy should identify the channels to publish and serve the content. A buying process begins when buyers research the problems and the solutions, transitioning to vendor evaluation, purchase decision, decision validation, and ongoing loyalty. As buyers move further into their process, marketing automation solutions help marketers provide the right information to the right people over a given period of time.

Thirdly, B2B marketers should have their lead management strategy.  This takes into account the workflow, contact cadence, campaign themes, and definitions that move leads through the buying process and a qualified handoff to Sales.  Marketing automation systems integrated with a CRM solution are very important and enable this entire lead nurturing process.

What are some mistakes you’ve seen b2b marketers make in building a long-term nurturing program?

Many B2B marketers fly blind with their lead nurturing because of inadequate or poorly developed content. Actually, I think many still follow more of the old ‘drip marketing’ model where every database contact gets peppered with the same content at random intervals.  Here we are in 2011 and I still get unfocused and irrelevant emails, calls and offers from various B2B companies!

Marketers must think long-term and cater nurture programs to potential and existing customers based on their stage in the buying process, their role, the need, and the timeframe. The spray and pray scattergun approach just doesn’t work anymore. Just as important as nurturing new business opportunities, B2B marketers should nurture their existing customers! This entire process requires heavy lifting in analyzing data, speaking with customers to profile what information helps them, testing campaigns, and involving Sales in the nurturing process.

Companies with extended product lines can improve nurturing performance with targeted messaging, relevant content and offers.  Providing the same content in a random fashion for all potential contacts misses the mark.

A study by Gartner states that 45% of leads that enter your website will purchase from either you or a competitor within 12 months. What can b2b marketers do to help ensure these leads purchase from them not their competitors?

Statistics like Gartner’s show there are amazing opportunities for B2B marketers to engage buyers and drive revenue. B2B marketers can use marketing automation solutions to engage the gold in ‘Gartner’s 45%’ and minimize the risk of lost sales to competitors. Lead nurturing strategies that engage prospective buyers with content, timing, and workflow provide a tremendous competitive advantage.  Just increasing the number of sales of those 45% can have a dramatic and incremental positive impact on revenue.

I may sound repetitive, but my message is consistent!  A lead management and content strategy that helps B2B marketers engage prospective buyers with the right content at the right time can cause a dramatic increase in conversions. B2B marketers cannot solely rely on capturing contact information and sending random forms of content irrelevant to the recipient and sending generic messages solely through email. Nurturing with lead scoring provide focus and help deliver marketing qualified leads to Sales that should have an accelerated decision cycle. Without the nurturing by Marketing and Sales, supported by a marketing automation platform, the competition will win.

How does marketing automation help you track where leads are in their buying cycle and how should this impact your content offerings?

In my corporate experience and with clients now, I have seen time and again how marketing automation solutions enable B2B marketers to track activity-based behavior and user-provided information to help score prospective buyers as leads, or not. From there, leads can be guided through a nurturing process where the ultimate benefit is a shortened sales cycle and accelerated revenue generation. This is done by following a strategy that involves scoring leads and escalating them to Sales at the right time, based on previously agreed definitions.  Scoring models implemented with marketing automation platforms are critical in helping B2B marketers deliver and serve the right content through the right channels at the right time. The beauty of this entire process is how Sales can be involved by serving content and passing leads back to Marketing for further nurturing if needed.

Marketing automation solutions enable nurturing programs by providing the right content to prospective buyers based on their scores which determine where they are in their buying process.  Content throughout the nurturing process includes detailed white papers, case studies, performance tests, RFPs, entertaining videos, product demos, and more. Marketing automation solutions like Manticore enable the entire process of serving this content to the right people at the right time. B2B marketers will achieve strong conversion and revenue results with rich content that effectively addresses each stage of a buying process, delivered through multiple channels and formats.

In creating lead nurturing programs, one of the biggest challenges marketers face is creating enough valuable content. What are some techniques for repurposing existing content effectively?

This has to be one of the biggest areas of pain that I saw both in my corporate life and with clients or companies in the B2B realm. So many organizations struggle with this and it’s an ongoing battle to produce relevant, interesting content.

There are all kinds of different forms of content that can be targeted to audiences, depending on where they are in their buying cycle. It’s not just the job of the marketing manager to create all the content. All organizations is have subject matter expert in some area within their four walls that can help produce some content.

It’s important to look past just the marketing manager and the product manager. Maybe there’s a sales rep or an engineer that can provide expertise on a subject, which could then be turned into a three-paragraph blog, for example.

A technique that we’ve used successfully is actually working with partners to develop content, and jointly publishing offerings. If you have a channel organization, recruit their subject expertise to develop content.

There may already be even an existing library of content that can be updated or repurposed, or refreshed.  Just because a white paper is three years old doesn’t always mean that it’s outdated. Many times they can be updated and refreshed pretty easily, and you can repurpose and incorporate them into some campaigns.

Ed. Note - We are honored to have Matt Heinz provide this content for our Zephyr 47 Expert Blog Series.  Matt is a recognized leader, author, and speaker on demand generation and sales acceleration.

12 Sources of Marketing Automation Content You’ve Already Written

Matt Heinz with Heinz Marketing

No matter how you’re approaching marketing automation strategies, the single-biggest hurdle for most organizations isn’t the software or the process or the sorting of prospects.  It’s the content.

Effective marketing automation requires a constant stream of relevant, engaging and new content to work.  That content needs to speak to current and prospective customer needs, well beyond what you’re directly selling.

For most organizations, this hurdle keeps them from implementing marketing automation programs and reaping the benefits.  But I’d argue that those same organizations have already written most of the content they need to get started.

Below are 12 sources of content you already have.  I’m guessing there are far more in your unique organization, but these should get you started.

Speeches & Presentations

You probably have a ton of these.  Some may be primarily a set of slides, but there are (or were) talking points behind those.  Check the “notes” section of your PowerPoint decks for pre-written copy.  Avoid product-centric presentations and look instead of for places where you’ve shared a vision, or shared best practices and market expertise.

Customer Service Calls

Every day, you’re helping your customers become more successful.  Every day, your front-line reps are hearing not just specific requests but context – where the problem came from, what it’s solving, what else is affecting the customer’s day and decisions.  Much of this is ripe for translating into customer-centric marketing automation content.  If your customer service team is regularly logging customer service calls in a CRM system, that’s a gold mine for content.

Discussion Forum Topics & Contributors

There’s no rule that says your content needs to be completely self-generated.  If you regularly read or participate in customer discussion forums, find those who like to write the most and have the most to say.  Take snippets of their content and ask permission to use it in your marketing.  If positioned right, they’ll likely be excited you’ve chosen them and will help promote the republished content for you to other prospective customers.

Your Vendors & Suppliers

They’re addressing the same target audient and market, and many of them will have content as well.  Tell them you want to help promote their brand and services via your marketing channels, and all you need is some of their pre-written content.

Customer Blogs & Newsletters

Why not feature other customers directly?  Or even prospects?  Helping prospective customers get access to the insights and expertise of their peers is a great way to fill your marketing channels with quality content, most of which is pre-written and ready to go.  This is also a great way to build deeper relationships with those current customers, and potentially get access to their blogs, newsletters and channels to reach additional prospects down the road.

Trade Press

I don’t know about you, but I rarely have enough time to keep up with all of the trade publications I want to read.  If someone could do the reading for me, and feature the best, most relevant articles for me, I’d be grateful.  That’s your opportunity as well by publishing a regular “In The News” section as part of your marketing content.  Third-party news is also a great way to feature more relevant content in Twitter and other social channel feeds.

Written Responses to Customer Questions

Do you have a database of pre-written responses to customer questions?  Is your customer service team writing custom responses to customers on a daily basis?  Many of these are going to be tactical and not relevant to a wider audience, but you don’t need more than a couple good pieces a day to have a steady flow of great, already-written content that needs just some copyediting before it can be republished elsewhere.

Training Materials

How to use the product isn’t your best bet, but how often are you teaching your customers about broader themes and topics?  If you’re selling marketing automation software, for example, your training probably includes basic overviews of how marketing automation works.  Best practices from other clients.  How marketing automation fits into a broader sales pipeline strategy.  These topics and more are likely already written and packaged elsewhere in your organization.   Find them.

White Papers, Buying Guides & Other Lead Generation Assets

If you’ve been marketing your product or service for awhile, you probably have lead generation offer assets that aren’t active anymore.  White papers, presentations, buying guides – tools you perhaps don’t perform optimally from a response-rate standpoint but might be perfect to fill marketing automation content channels.

Sales Scripts

Your sales team has a ton of these.  Different customer types, different industries, different approaches.  These will likely need a bit more editing to be appropriate for a marketing channel, but the hard work of originating content will have already been done.

Case Studies

If your case-studies are written from a customer point of view, with your product or service as the enabler of a broader set of success achieved, these can be great.  They’re proof of concept for what you’re doing in the field.

What other sources of content have you found around your business, already written or near ready to go?

About The Author

Matt Heinz is a national speaker and author, and his most recent book is Successful Selling. He is President of Heinz Marketing Inc, a Seattle area Marketing Agency focusing on Sales Acceleration. Matt’s career has focused on delivering measurable results for his employers and clients in the way of greater sales, revenue growth, product success and customer loyalty.

Zephyr 47′s Brian Hansford recently wrote this blog for Matt Heinz with Heinz Marketing.

5 Steps to Take before Buying a Marketing Automation Solution

Marketing automation follows the trends similar to the early stages of other business automation technologies including Customer Relationship Management to Supply Chain Management to the pre-Web 1.0 era of client-server development projects before that. All those technologies were promised to solve problems, make jobs easier, and generate revenue.

But even today, the successful utilization of CRM solutions is low, regardless of current SaaS services and technologies. Michael Krigsman, CEO of Asuret, Inc., reports 47% of CRM implementations in 2009 are judged as failures. The good news is marketing executives can learn from the mistakes and best practices of predecessor systems in business automation. Marketing is generally the last department in an organization to automate business processes and faces many of the same challenges other departments and functions faced.

However, DemandGen Report quotes Jonathan Block, Sirius Decisions, estimating that the success rate for companies adopting marketing automation is approximately 18%. When used primarily as an email engine, adoption is “probably more than 50% (DemandGen Report, October 5, 2010). There are many reasons for partial utilization or outright failure and system abandonment. Most of the issues come from people – simple as that. Don’t let this be your company!

When executed well, marketing automation platforms enable a well planned demand generation and lead management process and help organizations connect with customers at the right point in buying process.  Higher quality leads are sent to sales with sales cycles that are accelerated which drive more revenue.  However, implementing workflow and business process tools are difficult. Proper strategic planning and organizational mobilization can greatly enhance the value and revenue driven by a marketing automation platform.  Don’t make the mistake of using a marketing automation platform purely as an expensive e-mail marketing system. Here are 5 steps to follow before buying a marketing automation solution.

  1. Secure Executive Sponsorship

Any successful business strategy requires executive sponsorship, support, and even enforcement and marketing automation initiatives are no exception. Marketing automation impacts an entire enterprise and these champions are critical because they help mobilize the hearts and minds of people across the organization.  To get the CEO and CFO on board, you will need to explain the “why”—the business case for a marketing automation initiative. This is the time for executives and marketing managers to focus strategically on how to directly grow revenue through sophisticated and measurable demand generation. Build the business case that shows how marketing automation drives revenue.

2. Develop a Demand Generation Strategy and Lead Management Process

Before even beginning to evaluate marketing automation solutions, the marketing and sales managers must develop an initial demand generation strategy and lead management workflow. Every organization will do things differently and the better defined the demand generation strategy with supporting lead management process, the greater the chance of success using the right marketing automation system.

A marketing team won’t flip a switch and magically have a funnel of highly qualified leads instantly flowing into the sales department. The workflow should identify where inquiries come from and how they move through a buying cycle and different treatments. A well planned marketing automation implementation can cultivate or nurture these leads to a point and then hand off to sales for direct follow up. The process should map how campaigns will support the required flow of qualified lead flow which ultimately leads to revenue generation. The strategy provides the direction and vision which will be supported by the rights tools and people.

3. Establish a Collaboration Channel and Service Level Agreement with Sales

Before a marketing team even engages in an automation solution evaluation, the sales management team should be involved along with the support of the executive sponsor. Marketing automation enables new levels of revenue generation by helping develop high-quality leads more efficiently, while preventing funnel leakage.  Marketing has the fantastic opportunity to hold themselves and sales accountable for revenue generation.  Collaboration and buy-in from sales management is a critical success factor. This step should also include coming to agreement, as much as possible, on what a “marketing qualified lead” is and the expectations, or service level agreement, by which sales will contact those leads and track opportunities or pass back to marketing for nurturing.

4. Test and Evaluate the CRM Integration

Generating high quality leads without a systematic way to hand them off to sales is pointless.  Cloud-based CRM systems like Salesforce.com and Microsoft Dynamics CRM are prolific and many marketing automation systems provide efficient technology integrations with most of the major CRM players. This is where organizations derive massive value from the advanced heavy lifting of developing a lead management process.  To be clear, this step is not as easy as mapping fields. The process must be in place at least 80% of the way for this to work. Sales management and the sales representatives must buy into the process. Sales must follow up on the marketing qualified leads and provide data back to help measure whether the right leads are flowing, or not.  Marketing automation integrated with CRM supports the full cycle of developing and managing leads and measuring effectiveness. Marketing executives can directly measure their performance on revenue generation. Both marketing and sales are held accountable with this integration, and that is good! This critical information must be captured within a CRM system.

5. Comprehensive Content Marketing Strategy

Content is often the most overlooked and underestimated ingredient for a successful marketing automation strategy.  A well run marketing organization must have an annual campaign strategy and calendar, regardless of whether or not a marketing automation system is employed. Without a strategy and calendar, lead flow will be inconsistent and the content requirements will be unknown. Without content, the campaigns won’t get off the ground and the investment in marketing automation will be wasted.  Consider the content required to run campaigns for leads at various stages in the buying cycle. And from there additional content will be required to support nurturing campaigns that help prevent leakage in the marketing funnel. Depending on which industry in B2B marketing, there will be different individuals at a target company that will require content suited to their roles and influence. Develop the right content for the right audience to be delivered at the right time using a marketing automation platform.

Marketing automation platforms and solutions provide a powerful resource for organizations to drive revenue and strengthen customer relationships. The unstructured methods of activity-based marketing behavior are extinct—at least for those marketing executives who want to continue their careers and help organizations grow revenues. Marketing executives and Chief Marketing Officers must show how they will use their people, process, budget and technology to impact revenue cycles. Marketing automation solutions provide the foundation to accomplish this mission. Strong planning, preparation, process development, and creativity will greatly enhance the magnitude of success using marketing automation.  The 5 steps here are a great steps before buying the marketing automation solution.

Disclosure: Zephyr 47 is a partner with Manticore Technology. Manticore’s original announcement is available here.

AUSTIN, TX – April 20, 2011 – Manticore Technology™, the trusted provider of easy-to-use, powerful, marketing automation solutions for managing the marketing funnel, is now listed on the Microsoft Dynamics Marketplace – a comprehensive marketplace for Dynamics customers interested in applications and services for Microsoft products – making it the first enterprise-class marketing automation solution available on the site.

Manticore Technology’s Dynamics CRM Custom Connector provides seamless data and process integration, giving CRM users visibility into marketing activities and associated lead response, all within the native Dynamics interface.

Key integration points between Manticore Technology and Microsoft Dynamics CRM include:

  • Bi-directional field sync – Real-time synchronization between lead and contact profile details, including unlimited custom field creation and mapping.
  • Online lead activity – Synchronization of website, email, search terms and form behavior, delivering insights to sales for increased efficiency.
  • Real-time list segmentation – Ability to segment database based on CRM Account, Contact, Lead and Opportunity fields without any mapping required increases targeted marketing campaign effectiveness
  • Campaign integration – Improved reporting through delivering lead nurturing and outbound marketing campaign integration directly into Microsoft Dynamics CRM.
  • Configurable integration parameters – Allows customers to decide how and when leads are transferred between systems for seamless execution of lead management processes.
  • Lead scoring – Synchronizes directly into custom fields in Microsoft Dynamics CRM, enabling prioritization of leads for sales follow-up.

“Interest in our Dynamics CRM integration is increasing dramatically—long-time Microsoft customers appreciate the integration depth that parallels what most marketing automation platforms have only made available to Salesforce.com,” says Stacey Steiger, Director of Product Management at Manticore Technology. “Likewise, existing Manticore customers considering a CRM switch are pleased to know that they won’t be forced to give up functionality or involve their IT department in costly customizations.”

Manticore launched its Customer Connector integration for Microsoft Dynamics CRM in late 2010 and has since been rapidly on-boarding customers.

About Manticore Technology

Manticore Technology is a leading SaaS marketing automation solution provider that enables marketers to effortlessly move sales prospects through the pipeline through demand generation, lead management, lead scoring, and lead nurturing, while feeding their sales team invaluable insight about the interests of each lead. Manticore Technology has enterprise customers around the globe, including, UPS, Sharebuilder 401(k) and Yamaha. For more information visit www.manticoretechnology.com or call 1-866-Manticore.

Close the Loop – Integrate Marketing Automation with CRM

Tuesday, April 19th, 2011
The following content is provided in our latest white paper: “Maximize Your Marketing Automation Investment” which includes 10 keys for success.  You can download the paper here.

Generating high quality leads without a systematic way to hand them off to sales is pointless.
Cloud-based CRM systems like Salesforce.com and Microsoft Dynamics CRM 2011 are prolific and many marketing automation systems provide efficient technology integrations with most of the major CRM players. This is where organizations derive massive value from the advanced heavy lifting of developing a lead management process.
To be clear, this step is not as easy as mapping fields. The process must be in place at least 80% of the way for this to work. Sales management and the sales representatives must buy into the process. Sales must follow up on the marketing qualified leads and provide data back to help measure whether the right leads are flowing, or not.
Marketing automation integrated with CRM supports the full cycle of developing and managing leads and measuring effectiveness. Marketing executives can directly measure their performance on revenue generation. Both marketing and sales are held accountable with this integration, and that is good! This critical information must be captured within a CRM system.

The lead funnel requires marketing automation integration with CRM.

Marketing automation systems that have the best integration with CRM systems allow for bi-directional information synchronization. A sales rep can add qualification or prospecting attributes to a lead in the CRM system and pass the lead back to marketing for further lead nurturing. Additionally, sales reps can add their own contacts into sales-led nurturing campaigns using a defined library of high value content that will help them progress the lead closer to a sale. Tight integration with bi-directional synchronization ensures these efforts are well coordinated.

A sales organization that has the training and methodology implemented with their teams to effectively utilize CRM has a competitive advantage. Without showing the interaction and behavior prior to sales engagement, a representative is essentially selling cold.

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