Archive for CRM

Disclosure: Zephyr 47 is a partner with Manticore Technology. Manticore’s original announcement is available here.

AUSTIN, TX – April 20, 2011 – Manticore Technology™, the trusted provider of easy-to-use, powerful, marketing automation solutions for managing the marketing funnel, is now listed on the Microsoft Dynamics Marketplace – a comprehensive marketplace for Dynamics customers interested in applications and services for Microsoft products – making it the first enterprise-class marketing automation solution available on the site.

Manticore Technology’s Dynamics CRM Custom Connector provides seamless data and process integration, giving CRM users visibility into marketing activities and associated lead response, all within the native Dynamics interface.

Key integration points between Manticore Technology and Microsoft Dynamics CRM include:

  • Bi-directional field sync – Real-time synchronization between lead and contact profile details, including unlimited custom field creation and mapping.
  • Online lead activity – Synchronization of website, email, search terms and form behavior, delivering insights to sales for increased efficiency.
  • Real-time list segmentation – Ability to segment database based on CRM Account, Contact, Lead and Opportunity fields without any mapping required increases targeted marketing campaign effectiveness
  • Campaign integration – Improved reporting through delivering lead nurturing and outbound marketing campaign integration directly into Microsoft Dynamics CRM.
  • Configurable integration parameters – Allows customers to decide how and when leads are transferred between systems for seamless execution of lead management processes.
  • Lead scoring – Synchronizes directly into custom fields in Microsoft Dynamics CRM, enabling prioritization of leads for sales follow-up.

“Interest in our Dynamics CRM integration is increasing dramatically—long-time Microsoft customers appreciate the integration depth that parallels what most marketing automation platforms have only made available to Salesforce.com,” says Stacey Steiger, Director of Product Management at Manticore Technology. “Likewise, existing Manticore customers considering a CRM switch are pleased to know that they won’t be forced to give up functionality or involve their IT department in costly customizations.”

Manticore launched its Customer Connector integration for Microsoft Dynamics CRM in late 2010 and has since been rapidly on-boarding customers.

About Manticore Technology

Manticore Technology is a leading SaaS marketing automation solution provider that enables marketers to effortlessly move sales prospects through the pipeline through demand generation, lead management, lead scoring, and lead nurturing, while feeding their sales team invaluable insight about the interests of each lead. Manticore Technology has enterprise customers around the globe, including, UPS, Sharebuilder 401(k) and Yamaha. For more information visit www.manticoretechnology.com or call 1-866-Manticore.

Close the Loop – Integrate Marketing Automation with CRM

Tuesday, April 19th, 2011
The following content is provided in our latest white paper: “Maximize Your Marketing Automation Investment” which includes 10 keys for success.  You can download the paper here.

Generating high quality leads without a systematic way to hand them off to sales is pointless.
Cloud-based CRM systems like Salesforce.com and Microsoft Dynamics CRM 2011 are prolific and many marketing automation systems provide efficient technology integrations with most of the major CRM players. This is where organizations derive massive value from the advanced heavy lifting of developing a lead management process.
To be clear, this step is not as easy as mapping fields. The process must be in place at least 80% of the way for this to work. Sales management and the sales representatives must buy into the process. Sales must follow up on the marketing qualified leads and provide data back to help measure whether the right leads are flowing, or not.
Marketing automation integrated with CRM supports the full cycle of developing and managing leads and measuring effectiveness. Marketing executives can directly measure their performance on revenue generation. Both marketing and sales are held accountable with this integration, and that is good! This critical information must be captured within a CRM system.

The lead funnel requires marketing automation integration with CRM.

Marketing automation systems that have the best integration with CRM systems allow for bi-directional information synchronization. A sales rep can add qualification or prospecting attributes to a lead in the CRM system and pass the lead back to marketing for further lead nurturing. Additionally, sales reps can add their own contacts into sales-led nurturing campaigns using a defined library of high value content that will help them progress the lead closer to a sale. Tight integration with bi-directional synchronization ensures these efforts are well coordinated.

A sales organization that has the training and methodology implemented with their teams to effectively utilize CRM has a competitive advantage. Without showing the interaction and behavior prior to sales engagement, a representative is essentially selling cold.

BANT Lead Scoring With Marketing Automation

Tuesday, February 8th, 2011

In the  Era of Stronger, Faster, Smarter Marketing with Automation, organizations need to understand how and when to engage with prospects and customers.  Marketing automation tools integrated with CRM systems like Microsoft Dynamics CRM 2011 and Salesforce.com provide sophisticated resources to enable a workflow to score and prioritize leads for sales follow up and continued lead nurturing.

Lead Scoring Definition and Objectives

First, let’s define lead scoring.  Not all leads are created equally.  Depending where your leads are in their buying cycle (or lack thereof) and who they are, they require different types of engagement with various forms of high value content. In general, lead scoring is a method to assign value on marketing and sales leads based on profile and engagement behavior.  Based on the values, or score, priority is given to the type of follow up activity either by marketing (nurturing) or sales (prospecting and engagement).

The objective of lead scoring ultimately is to help drive more revenue through sales in accelerated cycles.  Lead scoring helps a marketing team rate the leads to nurture and the ones that need immediate follow up and engagement with sales or channel partners.

Benefits to Lead Scoring

Lead scoring when employed with a marketing automation system can provide multiple benefits that all impact revenue generation.  Firstly lead scoring helps marketing evaluate and improve the effectiveness of a campaign and content strategy.  Scoring helps sales focus on the priority opportunities that have the best chance of closing in the shortest period of time.  Scoring impacts how effective sales forecasts are as well.

Scoring with BANT in Mind

Lead score models can be simple or grow sophisticated.  As organizations grow more sophisticated in their lead scoring, different models can be applied to different categories of prospects, customers, accounts, companies, etc.  Our recommendation is conducting a thorough preliminary analysis on the ideal customer profile.  From there an organization can build lead score models against the BANT model of Budget, Authority, Need, and Timeframe. Lead scoring is all the rage right now, especially in the marketing automation community.  Thought leaders and vendors are clamoring and debating their own models. Keep it simple to start.  BANT is a perfect launch point for lead score models.

Determine a Threshold Value for a Marketing Qualified Lead

Marketing and sales both need to agree to the definition of a marketing qualified lead.  Each organization will have different definitions.  Marketing should not do this unilaterally in a vacuum.  The BANT model can help here.  Based on activity and engagement, a contact can provide different levels of profile information that help fill out their BANT profile.  This information can be gathered using different forms, emails, events and programs.  At a different stage in the buying cycle, more information may be asked for and provided.  A contact may not provide as much information earlier in their buying cycle.  But as they progress and consume more high value content, they can provide more information on their need and project.  And frankly it is fair to ask for this information at the right time and for the right content.  Each point of engagement and contact adds to a score.  As the score builds, a threshold will trigger handoff to sales as a marketing qualified lead.

Budget

- Is budget available for project?

- If no budget, will budget be provided

- No budget

Authority

- What is the contact’s title?

- Are they a decision maker?

- Are they an influencer?

Need

- What problem are they trying to solve?

- Are they just researching?

- Are they job seekers?

- Are they college students?

- Are they trying to sell YOU something?

Timeframe

- When do they want to make a purchase decision?

Based on these basic questions you can easily see where a lead scoring model can place priority for some leads and lower priority for others.  For example, a VP with final vendor selection authority and a million dollar budget who will decide in 3 months is better than some who is simply a job seeker but downloads tons of whitepapers and podcasts.

Establishing Lead Score Weight and Sizing Against Each BANT Criteria

Organizations may view and weigh each element on BANT differently.  A BANT threshold model may have a a 100 point scale, or a letter scale with A,B,C, where the score levels fit within each letter grade.  ut even then weights don’t tell the whole story.

Organizations can have a highly qualified BANT lead but the size of the opportunity may be relatively small.  This is where simple sizing criteria can complete a scoring model such as qualitative scores such as 1, 2, 3.

Zephyr 47 works with a number of B2B enterprise software and serivces organizations.  This is a scoring model commonly applied with these organizations.  The X and Y axis can show qualitative and quantitative values, respectively.  In this model, A leads have higher BANT ratings than C leads.  Leads with 1 have a larger revenue opportunity than 4 leads.  A1 leads are the premium rated leads.  C4 leads would have the lowest rating.

Sample Lead Score Matrix Commonly Used in B2B Marketing

Treatment and Process

A lead score model like this is very simple to develop and adopt.  Most importantly the sales organization can easily consume this model as long as the qualitative and quantitative criteria are agreed to with marketing.  A marketing automation platform can manage escalation processes based on score thresholds.

Sample Scenario: the inside sales team directive may be to work with leads from B2 to A1.  Everything else below B2 must either be nurtured using a campaign implemented with the marketing automation platform.  As leads are nurtured to a minimum score of B2, they are automatically escalated to sales for direct engagement.

Resources and Third Party Information

Zephyr 47 White Paper – Maximize Your Marketing Automation Investment

Wikipedia – Lead Scoring Definition

Manticore Technology – Three Components to Lead Scoring

Eloqua Grande Guide to Lead Scoring

Gartner Podcast: Setting Priorities with Lead Scoring

Note: Zephyr 47 partner and Marketing Automation leader Manticore Technology made the following announcement today regarding their new integration with Microsoft Dynamics CRM 2011 and 4.0.  Versions supported include Online and on-premise. Here is the Zephyr 47 and Manticore Technology partnership announcement. More information on Manticore and Zephyr 47 Datasheet. (no form required)


Marketing automation leader builds direct integration with Microsoft Dynamics to ensure outstanding customer experience. Integration brings enterprise class marketing automation to Microsoft Dynamics customers around the globe.

AUSTIN, TX – January 25, 2011 – Manticore Technology, the trusted provider of easy-to-use, powerful marketing automation software, today announced App-to-App™ integration with Microsoft® Dynamics CRM. The company has coined the term App-to-App integration to denote direct integration between the company’s award winning marketing automation platform and another application, which in this case is Microsoft Dynamics CRM, without the use of a third party application to enable the integration. The company has found that App-to-App integration delivers a superior customer experience as compared to utilizing a third party integration platform – an approach competitive marketing automation solutions often take.

Deep integration between marketing automation and CRM platforms has proven to be a critical success factor with marketing automation. Manticore Technology made the strategic decision to build direct, App-to-App integration with Microsoft Dynamics CRM when the company found that using a third party integration application like competitive solutions would limit the depth of functionality that Manticore felt was a baseline requirement for success.

“Using a third party integration solution can limit marketing automation functionality and effectiveness,” said Jeff Erramouspe, president of Manticore Technology. “Manticore has capitalized on our five years of integration experience with salesforce.com to build App-to-App integration with Microsoft Dynamics CRM, creating a superior level of integration which positions our customers for success,” added Erramouspe.

Key integration points between Manticore’s marketing automation platform and Microsoft Dynamics include:

  • Bi-directional field sync – Real time synchronization between lead and contact profile details, including unlimited custom field creation and mapping
  • Online lead activity – Synchronization of website, email, search terms and form behavior, delivering insights to sales for increased efficiency.
  • Campaign integration – Improved reporting through delivering lead nurturing and outbound marketing campaign integration directly into Microsoft Dynamics.
  • Lead scoring – Multiple lead scoring models synchronize directly into custom fields in Microsoft Dynamics, enabling prioritization of leads for sales follow-up.

Manticore App-to-App integration for Microsoft Dynamics CRM is available immediately for Microsoft CRM 4.0 On Demand, Microsoft CRM 4.0 Internet Facing Deployments, and Microsoft CRM 2011.

About Manticore Technology

Manticore Technology is a leading SaaS marketing automation solution provider that enables marketers to effortlessly move sales prospects through the pipeline through demand generation, lead management, lead scoring, and lead nurturing, while feeding their sales team invaluable insight about the interests of each lead. Manticore Technology has enterprise customers around the globe, including, CSC, Sharebuilder 401(k) and PGP. For more information visit the company’s website or call 1-866-Manticore. For the latest best practices on Marketing Automation, visit the company’s best practices blog, funnel focus.

Expert Guest Blog: Marketing to the “Demand Generation”

Thursday, November 4th, 2010

I am pleased on honored to have this guest contribution from demand generation marketing expert, John Muehling.  (Twitter @JohnMuehling) John’s bio and LinkedIn profile link are included at the end of his article.  Enjoy!

-Cheers, Brian Hansford with Zephyr 47


Let’s face it; we live in the Demand Generation. The Baby Boomers, Gen X-ers and Gen Y-ers have all become accustomed to getting what they want, when they want it, and often in real-time. Today’s businesspeople demand information about your company, your product or services, and your solutions.  But here’s the rub, if you don’t give it to them, they will find it elsewhere, and that place could be your competition.

For B2B marketers, the new challenge is meeting that demand, or better still, creating it! Many of today’s marketing experts agree that, if your marketing efforts are creating demand for your resources or engagement by a salesperson, you are on the right track.  The question is, how do you create demand? What works, what doesn’t? Without the key elements of a solid demand generation program, you may find yourself frustrated by the process.  So what are some of those key elements?

Integration

Before you launch your demand gen program, you should ensure it is integrated; integrated with your company’s channels of communication, integrated with your CRM system and, thus, integrated with your sales team.

It is important to recognize that people have a preferred way to communicate, whether it’s face-to-face, by telephone, through the US Mail, via email or SMS, within social media or anonymously on the Internet.  If you start by asking your prospect, “what channel do you prefer”, then tailor your content to reach them in that channel, the prospect will likely gain a sense that you “get them” and it will feel more natural for them engage you. Companies with unlimited budgets can afford to deliver their messages across many or all channels.  But for those companies, with limited resources, communicating in a prospect’s preferred channel is a more economical way to go, and you will find that it creates a stronger relationship.

I recently posted a question on Focus.com, asking simply “Are the lines that separate marketing and sales becoming increasingly blurred?” Within a few days, there were almost 40 experts who had voiced their opinion on the subject – a productive debate had been sparked.  The relevancy to demand gen is that any good program requires marketing to be aligned with sales, at least in some capacity.  As several experts pointed out during the debate, a marketer’s job is to provide qualified leads to sales; it is sales’ job to close those leads.  That is true.  However, if there is no interaction between the two teams, further defining the request for information and sharing the resulting dialogue between prospect and salesperson, the success of your program could be diminished.  This is where integration with CRM and sales plays a crucial role.  Feedback that is recorded can be segmented into future communications, communications that “magically” answer a question posed or guide a prospect down the path they have defined.  When this is accomplished by a marketing automation system, it allows your marketing team to nurture larger quantities of leads, scoring them and then releasing only those deemed “sales-ready”.

Content

Once you have an integrated program, the focus should be on offering relevant and timely content.  There is a reason why companies are shifting more and more of their resources into content development; content is critical.  This is also a central concept in marketing to the Demand Generation.  Search engines like Google have made finding the answer to a question or accessing information about a specific topic, easier than ever. And because we now have the world’s knowledge at our fingertips, competition for positioning content is evermore intense.   Want to “win the battle”?  Here are three easy steps that will get you started:

  • Find out what your prospect is seeking (use landing pages, surveys, polls, etc.)
  • Identify the “path” that has led to successful lead conversion in the past and duplicate it (use lead scoring)
  • Create content that is insightful and useful to your prospect (come from their point-of-view)

The last point may be the most important. The old days of “boilerplate” and self-serving pages of your company’s history are just that, history!  People don’t want to buy your product; they want you to solve their problem.  And if you provide the content that speaks to them about your solution to their problem, you’ve opened up a dialogue that is more likely to end with a new client and new revenue.

I believe the timing of content delivery is as important as the content itself.  Take for example the concept of “real-time communication”.  As David Meerman Scott pointed out on a recent webinar, “it used to be that if you had a big budget, you could control your marketplace. I am now convinced that speed and agility are the decisive competitive advantages.”  By spending an equal or greater amount of time listening to the marketplace, companies are able to deliver messages and content relevant to current events, real-time inquiries or even in response to negative PR.  Social media channels, such as Twitter and Facebook, can provide tremendous insight into the psyche of your prospects and the marketplace, making them great door openers to opportunity.

Longevity / Evolution

We all know that successful marketing, the creation of demand and the evolution of relationships all take time. Ensure that this is taken into consideration when developing your program.  Rome wasn’t built in a day.  It will take time to find the best path; it will take failure to find out what doesn’t work; it will take team work, starting with the executive suite on down through your marketers, your sales team and the CSRs, to evolve your program into something that generates ongoing revenue.  As the Demand Generation continues to evolve, so should your marketing efforts.  New channels of communication will open, content will become more interactive and prospects will become more educated.

The question is, will you be the one educating them?

About John Muehling:

John is an accomplished, 14-year marketing veteran who possesses a solid command of traditional and progressive marketing strategies and tactics. His strong background in sales, combined with his knowledge and passion for marketing has helped him master techniques for aligning marketing with sales. As a consummate CRM and data analytics expert, he is able to identify market and buying trends which lead to more successful targeting and higher conversion rates.

John also embraces the close relationship between marketing/sales and information technology and feels we are on the cusp of a great convergence between human intelligence and automation.

http://www.linkedin.com/in/johnmuehling

We Aren’t Getting Enough Leads

Wednesday, February 10th, 2010

Glengary Glen Ross depicts the struggles of commercial real estate professionals under constant pressure to close The Deal. In the movie version of the story, actor Jack Lemmon (left, with Kevin Spacey) plays the character of Shelley Levene who perpetually agonizes and groans that “the leads are weak.”

Marketers everywhere are guaranteed to hear this sentiment and experience this break in alignment between marketing and sales more than once. The breakdown can occur with a single sales rep, a sales manager, or with the entire sales organization and even the cross functional executive management team. As a former technology sales representative I too have felt the emotional impulse to complain about lead flow. While I now dedicate my professional passion towards marketing I do feel accountability lies with both sales and marketing organizations to achieve alignment to drive revenue and grow the customer base.

OK, fine. But how?

Is Everyone Bought In?
Gaining cross-functional alignment starts with people. The execs. The managers. The sales reps. The marketing team. The entire situation must be assessed. A strong executive leader must sponsor and actively support this assessment and the alignment solution the teams will develop. Without executive sponsorship, alignment will fail. Marketing and Sales must commit to a service level agreement and develop shared objectives. Examples of Marketing SLA might be to develop and implement an annual marketing campaign calendar that delivers a consistent flow of leads. From these campaigns, only leads that reach a certain lead score will be transferred to the CRM system for further follow up. Examples of an SLA for Sales may include ensuring all leads with the agreed upon lead score will be called (not just e-mailed) within 48 hours and the disposition tracked in the CRM system.

Shared Objectives
Marketing organizations are most commonly measured on lead volume which fall into the 20th Century behavior that more is better.  This is done for two main reasons: First, it’s simple to measure simple quantity and volume.  And secondly, when Sales complains they aren’t getting enough leads marketing doesn’t want to be at fault when revenue targets are missed.  How often have we heard (or even said ourselves) “we produced X% more leads than last year!”  More leads than last year? What is the agreed definition of a lead? Is a lead simply a contact with a name, e-mail address, and phone number? Is there any BANT of Budget, Authority, Need, or Timeline specified? Is the definition of a “lead” the same this year as it was last year? Performance can’t be just quantitative because the story is incomplete.

On the flip side, Sales is tasked with generating revenue. Done. Badda bing. End of story. If targets, margins, and quota are exceeded, all is well and it doesn’t matter if only 12 leads or 12,000 helped get to that end result.  So, what if marketing and sales shared objectives? What if Marketing was measured on revenue? Would this changed the paradigm and help alignment? What if marketing could track the high quality leads that went to the CRM and whether they were contacted and when? What if marketing could report on not only the quantity of leads, but more importantly the quality of the quantity?

Focus on Facts and Data
Fortunately marketing automation and CRM systems can paint a complete picture with facts and data that are qualitative and quantitative.  Facts and data build alignment and complete the story. Qualitative data helps build analysis on performance, opportunities, and weaknesses.  Make sure apples are compared to apples.

Here is a simplified example broken into two scenarios to demonstrate how the right detail can help provide more complete analysis:

Scenario 1

  • Territory West has 5,500 leads for the quarter
  • Territory Central has 4,750 leads for the quarter
  • Territory East has 3,345 leads for the quarter

At first glance, this may seem completely inequitable based on quantity alone.  The sales manager for East is screaming for more leads with the execs and marketing because her sales reps are complaining.  Just 10 years ago, this would have been a complete picture and the marketing communications demand generation team would fire up the direct mail engine for that territory to increase leads.

With a marketing automation system integrated with a CRM tool, deeper analysis is possible:

Scenario 2

Territory West has 5,500 leads for the quarter and a $1M quota

  • 550 or 10% are A leads forecasted at $1.2M
  • 1,375 or 25% are B leads
  • 1,375 or 25% are not qualified for Sales and returned to the marketing automation system for further nurturing
  • 2,200 or 40% haven’t been contacted within the SLA

Territory Central has 4,750 leads for the quarter and a $1.25M quota

  • 712 or 15% are A leads forecasted at $1.4M
  • 475 or 10% are B leads
  • 1,188 or 25% are not qualified for Sales and returned to the marketing automation system for further nurturing
  • 2,850 or 60% haven’t been contacted within the SLA

Territory East has 3,345 leads for the quarter and a $750K quota

  • 502 or 15% are A leads forecasted at $1M
  • 335 or 10% are B leads
  • 669 or 20% are not qualified for Sales and returned to the marketing automation system for further nurturing
  • 1,840 or 55% haven’t been contacted within the SLA

I’m trying to demonstrate the focus on quantity alone doesn’t tell the whole story.  (Even though we sometimes wish it would!) With each territory a lead scoring system identifies the highest quality “A” leads are forecasted to exceed the quotas for each territory.  Can the “A’s” be increased over the course of the fiscal year?  In these examples a dramatic number of leads aren’t being contacted within the SLA period agreed to by Sales.  Why? Is this a training issue?  Are the systems too complicated? Are there enough reps to follow up with the leads?  A consistent percentage of leads are returned to the nurturing program for further development.

The point is to think of ways to use the tools to identify the right amount of facts and data to help build alignment between sales and marketing.  This isn’t about who is wrong or right.  With the right data the right decisions can be made that help steer the business in the right direction.

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